Call For Abstracts

Guidelines for Presenters | Target Audience | Theme | Streams | Submitting your Abstract | Abstract GuidelinesPaper Guidelines  | 
Terms and ConditionsIHEA Members | Important Dates

The call for abstracts has now closed.

"The only constant is change.” We have all heard this quote (attributed to Greek philosopher Heraclitus) but there is plenty of evidence around us in our working world that this saying holds true. Who hasn’t faced at least some of the following changes as they try to navigate their increasingly complex working lives?

  • Changing (reducing) budgets
  • New roles and responsibilities
  • New technologies
  • Changing models for the delivery of facilities management / engineering services
  • New rules and standards governing our work
  • Regularly changing organisational models and senior management personnel

What challenges and opportunities do these changes bring? How did we respond? Is there a better way?

The 2016 IHEA National Conference in Adelaide in October 2016 aims to provide some insights into these issues (realities?), to provide delegates with some solutions / information to apply to their work in future and to provide access to new systems, processes & equipment to improve the delivery of healthcare engineering and other facility management services. 

Guidelines for Presenters:

To assist potential presenters to prepare abstracts (and subsequent presentations), it should be noted that the conference organising committee is looking to develop a conference program and structure that:

  • Offers a range of topics relating to change management in the healthcare facilities management field
  • Offers a range of delivery styles ranging from “stand-and-deliver” presentations to panel discussions, hypotheticals / panel discussions / audience participation forums (think “Insight” program on SBS).
  • Balances technical presentations with more generalist management / change management topics
  • Challenges the past practices and thinking of FM practitioners
  • Helps to enhance the status of the FM practice within healthcare organisations and with senior healthcare managers

Furthermore, potential presenters should note the target audience for the conference, and the conference theme and streams which are outlined further below.

Target Audience:

The conference aims to bring together all the key contributors to the delivery of healthcare services through the provision of effective and efficient facilities management services. Thus, the conference will be of interest to key staff from across the healthcare (hospital, aged care and other health services) field:

  • Healthcare facilities managers and hospital engineering staff
  • Redevelopment, capital works and project managers
  • Corporate services and executive managers
  • Risk, quality and infection control practitioners
  • Emergency management coordinators 
  • Service providers & suppliers to the healthcare FM industry

Participants will hear details of the challenges that change brings to healthcare facilities management and how these challenges have been successfully addressed across healthcare organisations. Participants will have the opportunity to exchange information on current developments, to network with their peers, service & product suppliers and other key players in the industry and to take home practical, implementable solutions to some of the problems in today’s changing healthcare world.


This year's Conference theme is 'Managing Change / Changing Management' and the conference aims to give participants the information and skills to succeed in an environment of change for facilities managers and hospital engineers. The 2016 IHEA National Conference aims to provide some insights into the challenges that change presents and the opportunities available to address these challenges, to provide delegates with some solutions / information to apply to their work in future and to provide access to new systems, processes & equipment to improve the delivery of healthcare engineering and other facility management services. 


Conference streams may include:

  • People & Change Management During Healthcare System Transformation
  • Risk & Emergency Management
  • Facility Management, Sustainability & Climate Change
  • Service Improvement & Technology Management

What topics might be considered in addressing these streams? Presentations might address the following questions or issues:

  • How do we manage FM activities in an environment of ongoing budgetary constraints?
  • How do we best manage the impacts of major change in the way that FM services are delivered in healthcare organisations such as outsourcing?
  • How do we identify, understand, sell to management and implement major new technologies within the FM field?
  • How do we manage changing expectations about the role of FM managers and hospital engineering managers?
  • How do we manage the regular churn of senior management to ensure that the FM function is sustained and grows?
  • How can we work better with the various risk managers within the healthcare setting such as quality improvement managers, emergency management staff, infection control staff, workplace health & safety practioners?
  • How do we keep abreast of and implement the ever-changing requirements of standards & guidelines put out by standards bodies, health departments and other professional bodies?
  • How can the FM functions assist in the delivery of the other objectives of healthcare organisations?
  • How do we better measure and report the outcomes of the FM work of organisations?
  • How do we plan for emergencies and how relevant is business continuity planning to the FM practitioner?

Submitting your Abstract 

To submit your abstract please download and complete the Submission of Abstract Coversheet and email it, along with an abstract (see guidelines below) of your paper to by no later than Friday 22 April 2016.

SUBmission of abstract coversheet

Abstract Guidelines 

Abstracts need to clearly outline the theme and purpose of your presentation/paper. 

Should your abstract be accepted you will be invited to submit a full paper. 

Please indicate your preferred presentation time on submission of your abstract. Please ensure you allow 2-5 minutes for questions. 


  • Title should be a maximum of 50 characters in length. 


  • Initials, followed by the surname, should be used to identify authors (eg J Brown). 
  • Underline the name of the presenting author. 
  • Each author should be listed by institute, city, state and country.  
  • Do not include degrees or professional titles (eg. Dr, Prof). 


  • Should be a maximum of 300 words written in the English language. 
  • Text should be single-spaced and fully justified. 
  • Do not leave blank lines between paragraphs. 
  • Use standard abbreviations only. 
  • When using abbreviations for compounds, spell out the name in full at the first mention and follow with the abbreviation in parenthesis. Do not use abbreviations in the title. 
  • Font should be Arial, in 12 point size and must be submitted in MS Word format. 

Paper Guidelines 

Those accepted for a presentation will be asked to submit a full paper to be included in the IHEA Journal, The Hospital Engineer. This paper must follow the below guidelines:

 Terms and Conditions 

  • The author is responsible for the accuracy of the abstract.
  • All abstracts will be reviewed by the conference committee. The committee’s decision is final.
  • By submitting your abstract you agree to have your abstract (if accepted) published in the IHEA 2016 conference handbook. 
  • All accepted presenters are requested to submit a full paper and a PowerPoint Presentation by a date to be specified upon acceptance of your abstract. Submitted papers will be included in the IHEA Journal, The Hospital Engineer. 
  • If accepted, all non IHEA members must register for the IHEA 2016 Conference and cover the cost of their registration. A discounted registration will be available and this rate will be included in your letter of acceptance.
  • For IHEA members, complimentary registration will be available should your abstract be accepted. 

IHEA Members – Complimentary Registration and Chance to Win Prizes 

All IHEA members who are selected to present will be offered a complimentary registration for the conference. Prizes will be awarded for the best paper presented by an IHEA member as judged by the conference technical committee.

Important Dates

Deadline for submission: Friday, 22 April 2016
Notification of acceptance: June 2016