Presenter guidelines

This page contains general information that relates to all presenters of the World Hospital Congress. For specific Presenter Guidelines relating to your type of presentation (free paper presentation, lightning talk, poster presentation) please see links below. 

KEY DATES/checklist

June 2018: Final Congress program announced

Due by Thursday 31 May 2018

Due by Wednesday 1 August 2018

Due by Wednesday 29 August 2018

  • PDF poster (for poster presenters - refer to specific guidelines)
  • Final PPT presentation (for oral presenters - refer to specific guidelines)
  • Video files (for oral presenters wanting to show a video - refer to specific guidelines)

PRESENTER REGISTRATION

Accepted oral and poster presenters must register and pay for the Congress by Thursday 31 May 2018 to confirm their participation as a presenter. 

Accepted presenters are offered a discounted Congress registration fee ($1,000 – a 40% discount on standard registration). There are no further discounts available to this registration cost. 

PRESENTER REGISTRATION (discounted)

FULL REGISTRATION 

$1,000

DAY-ONLY REGISTRATION

$350

Full presenter registration - $1,000

Includes:

  • attendance to all Congress sessions and the Trade Exhibition, daytime catering on Wednesday, Thursday and Friday
  • a Congress satchel containing the Congress Program Book
  • attendance to The Aussie Sundowner on Friday 12 October.

Day only presenter registration - $350

Includes:
  • attendance to all Congress sessions and the Trade Exhibition on the day you present 
  • a Congress satchel containing the Congress Program Book

Accommodation and tickets to the social functions are available for purchase via the online registration forms below. 

REGISTER NOW - FULL PRESENTER REGISTRATION

REGISTER NOW - DAY ONLY PRESENTER REGISTRATION

UNABLE TO PRESENT/substituting a presenter

Unable to present
If you can no longer participate as a presenter at the World Hospital Congress, and need to withdraw your abstract, please email Brodi Newsome via brodi@icebergevents.com.au by Thursday 31 May 2018.

Substitute presenter
Note: 
A substitute presenter must be a co-author of your abstract. 
If you wish to nominate a substitute presenter, this request must be made by email to Brodi Newsome via brodi@icebergevents.com.au by Thursday 31 May 2018. This request will then be reviewed by the Program Committe. 

YOUR CONFIRMED SESSION

Please view your session within the online program, and advise the Congress Organisers urgently if there are any changes to your:

  • Session title
  • Title (Prof, Dr)
  • Name
  • Position
  • Organisation
  • Country

Tip: click on the below link and use (control + F) to search each day for your name. 

Congress program

PRESENTATION GUIDELINES

Click on the link below for your presentation guidelines and instructions.If you have been accepted to present in multiple sessions, please read the guidelines applicable to your session types. Contact us if you have any questions regarding the guidelines. 

FREE PAPER ABSTRACT PRESENTATION GUIDELINES

LIGHTNING SESSION PRESENTATION GUIDELINES

STANDARD POSTER PRESENTATION GUIDELINES

ON ARRIVAL

Best entry point

Presenters are advised to access BCEC via Merivale Street, marked on the map as 'Main Entrance' (map link below), with the Congress held in the Great Hall. This is known as the 'Main Entrance' as shown on the map. 

Important note: If you enter the BCEC by an alternative entry, you may have to walk a long distance through the BCEC to get to the Great Hall. 

Download BCEC Access Map

When should you arrive?

All presenters should arrive at least 2 hours prior to their scheduled session, allowing you time to provide your PPT slides to the AV team in the speaker prep room and be prepared should there be a last minute program change. 

If your session is first up in the morning, you should provide your PPT slides to the AV team the day prior and check in with the AV team in the speaker prep room 1 hour prior to your session. 

On arrival 

On arrival at the Congress, please proceed to the presenter registration desk (located at the Main Foyer registration desk, Merivale St entrance) to collect your name badge, and meet with the Congress Organisers (Iceberg Events). Refer to the program page of the website to view the operating times of the registration desk.

Speaker prep room

A speaker prep room (located in M10, Mezzanine Level) will be available for presenters to upload their final PPT presentation to the AV team. 

Congress PROMOTION

We ask all presenters to promote your involvement in the Congress. Please see available graphic for download below. If you have any other promotional requirements, please contact us. 

Download promotional graphic

Presenter terms and conditions

  • No honorarium or financial support will be provided to authors of abstracts accepted for oral or poster presentation. 
  • Accepted presenters must register and pay for the Congress by 31 May 2018. Accepted presenters will be offered a discounted Congress registration fee ($1,000 – a 40% discount on standard registration).
  • The author(s) of abstracts presented at the 2018 IHF World Hospital Congress, must provide permission to the International Hospital Federation (IHF) to publish the abstract, author details, posters and/or slides electronically and in other formats.nl

CONTACT US

Please direct all enquiries to the Congress Organisers:

Brodi Newsome
Event Assistant
Iceberg Events
+61 7 3876 4988
brodi@icebergevents.com.au