Presentation Guidelines

Oral Presentation Guidelines | Poster Presentation Guidelines


Your Oral Presentation must be 25 minutes in length (unless otherwise stated to you) with an appropriate number of slides.
All presentations must be created using Microsoft PowerPoint.

Tips for Creating your PowerPoint Presentation

Body Text:

  • Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens
  • Font should be no smaller than 18pt
  • Align text left. Centered text is harder to read
  • Write in point form, not complete sentences
  • Include 4-5 bullet points per slide
  • Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience.


  • Heading font should be bigger than your body text.


  • Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

  • A chart, diagram or image can often convey much more to your audience than text
  • Don’t use low resolutions images as these can appear blurry on the screen.

Slide Timing:

  • Use 1-2 slides per minute of your presentation

For more information about PowerPoint or sample PowerPoint templates please click here:

Note: PowerPoint presentations are required in 16:9 (widescreen) format. Please contact Krysty Monks should you require assistance with ensuring your presentation is in this format.


The posters will need to be A0 size (841mm x 1189mm). The layout will need to be vertical as this is the way the poster boards will be set-up at the venue. Authors will need to bring their poster with them to the conference already printed and laminated.

Recommended Programs:

  • CorelDraw
  • Adobe Photoshop (flatten and save as a JPG or TIFF)
  • Microsoft PowerPoint
  • Adobe Illustrator (save as EPS with any fonts in outline)
  • Adobe Indesign (PRINT to PDF - not export / save as)
  • Microsoft Word

Not Recommended:

  • Microsoft Publisher
  • Microsoft Excel
  • Microsoft Visio

Tips for Creating your Poster


  • Images should be at least 150 DPI at their printed size, please allow for this when scaling images. (For example if you creating a file at A4 size with images at 150 DPI and wanting to print at A1 size, the enlargement factor of 283% would mean that your printed DPI is approx. 53 DPI.) Most images taken from the internet will be 72 DPI, which is too low for printing.


  • Generally it is best to use only 2 – 3 fonts on a poster this will make your poster easier to read.
  • Headings are best in a font such as Arial and body text in a font like Times New Roman. It is best to use an actual Bold or Italic font rather than simply selecting bold or italic in the menu commands - these may not print as shown on the screen.
  • Font sizes will depend on how big you create your poster and how much data you have. As a general rule if you were creating a poster in A0 size you might have a heading at 70pt and body text might be at 24pt to 36pt depending on the amount of body text you have.
  • Colours
  • It will depend on the program you use as what range of colours you can select. Do not use Pantone Colours as these are spot colours which are not printable on many systems, in a worst case scenario Pantone colours will print as a blank white space. From a design perspective it is best to limit the number of colours on your poster to 3 to 4 colours (excluding those used in graphs).