Speaker Guidelines

IMPORTANT DATES FOR SPEAKERS | SPEAKER REGISTRATION
AUDIO VISUAL | SPEAKER PPTs & HEADSHOT IMAGE | ORAL PRESENTATION | POSTER DISPLAY
ON ARRIVAL | CONTACT US

IMPORTANT SPEAKER DATES

Speaker Headshot Image and Bio Due (Website): ASAP
Speaker Registration Due: July 31 2023

Program Outline
Arrival and Welcome Reception: Sunday 22 October
Conference Day 1: Monday 23 October
Conference Day 2: Tuesday 24 October 
Conference Day 3: Wednesday 25 October

SPEAKER REGISTRATION

All accepted speakers are required to register for the conference by July 31 2023 to confirm their position on the program. If you do not register as a speaker by the deadline, your presentation may not be included in the conference program.

AUDIO VISUAL

Basic audio visual will be provided as follows:

  • Small stage with steps
  • Data projector and screen (16:9 ratio)
  • Lectern and microphone
  • Wireless clicker for advancing PowerPoint slides

There will also be an audio-visual technician in the room to assist with loading your presentation and any last-minute technical checks.

Please advise Mika by Monday 2 October if you require any additional AV equipment other than what is listed above.

SPEAKER PPTS AND HEADSHOT IMAGE

Please send your headshot image and a 100-word biography to Mika as soon as possible for upload on the conference website.

Please bring your PPT (required in 16:9 format) on a USB to the registration desk before sessions begin in the morning.

ORAL PRESENTATION INSTRUCTIONS

Please refer to the program for the duration of your presentation (please note that this includes Q+A). 

Videos are to be embedded in your slide rather than inputted as external links.

Note: PowerPoint presentations are required in 16:9 (widescreen) format. Please feel free to contact the team should you require assistance with ensuring your presentation is in this format. 

Tips for Creating your PowerPoint Presentation

Body Text:

  • Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens
  • Font should be no smaller than 18pt
  • Align text left. Centered text is harder to read
  • Write in point form, not complete sentences
  • Include 4-5 bullet points per slide
  • Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience.

Headings:

  • Heading font should be bigger than your body text.

Colour:

  • Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

  • A chart, diagram or image can often convey much more to your audience than text
  • Don’t use low resolutions images as these can appear blurry on the screen.

Slide Timing:

  • Use 1-2 slides per minute of your presentation

For more information about PowerPoint or sample PowerPoint templates please click here.

POSTER DISPLAY INSTRUCTIONS

Posters will need to be erected by presenters in the exhibition/catering area on Monday 23 October from 7:30am, prior to sessions commencing at 9.00am. Please bring along velcro dots in order to affix your presentations to the poster boards provided.

Posters can be removed and collected by presenters at the conclusion of sessions on Wednesday 25 October. Please note that any uncollected posters will be disposed of. 

Finally, we ask that all poster presenters be near their posters during the catering breaks to be available to delegates, should they have any questions.

The posters will need to be prepared and printed in A0 size (841mm x 1189mm). The layout will need to be vertical as this is the way the poster boards will be set-up at the venue. Authors will need to bring their poster with them to the conference already printed and laminated.

Recommended Programs:

  • CorelDraw
  • Adobe Photoshop (flatten and save as a JPG or TIFF)
  • Microsoft PowerPoint
  • Adobe Illustrator (save as EPS with any fonts in outline)
  • Adobe Indesign (PRINT to PDF - not export / save as)
  • Microsoft Word

Not Recommended:

  • Microsoft Publisher
  • Microsoft Excel
  • Microsoft Visio

Tips for Creating your Poster

Resolution

  • Images should be at least 150 DPI at their printed size, please allow for this when scaling images. (For example if you creating a file at A4 size with images at 150 DPI and wanting to print at A1 size, the enlargement factor of 283% would mean that your printed DPI is approx 53 DPI.) Most images taken from the internet will be 72 DPI, which is too low for printing.

Fonts

  • Generally it is best to use only 2 – 3 fonts on a poster this will make your poster easier to read.
  • Headings are best in a font such as Arial and body text in a font like Calibri. It is best to use an actual Bold or Italic font rather than simply selecting bold or italic in the menu commands - these may not print as shown on the screen.
  • Font sizes will depend on how big you create your poster and how much data you have. As a general rule if you were creating a poster in A0 size you might have a heading at 70pt and body text might be at 24pt to 36pt depending on the amount of body text you have.

Colours

  • It will depend on the program you use as what range of colours you can select. Do not use Pantone Colours as these are spot colours which are not printable on many systems, in a worst case scenario Pantone colours will print as a blank white space. From a design perspective it is best to limit the number of colours on your poster to 3 to 4 colours (excluding those used in graphs).

ON ARRIVAL

On arrival at the conference, please proceed to the registration desk to collect your name badge and meet with the Conference Organisers (Iceberg Events). Refer to the program page of the website to view the operating times of the registration desk. 

All presenters are to see the AV Technical Director to provide their final presentation files. This should be done during the following times (based on when your session is scheduled):

1. If your session is one of the first sessions of the day - see the AV team at least 30 minutes before the first session of the day starts, or the day prior if available. The AV team is available from the time registration desk opens (refer to the program page  for this information).
2. If your session is later in the day - see the AV team during a catering break prior to your session. 

Please wait by the stage area 15 minutes prior to your presentation to meet with the chairperson of your session to discuss introductions and the use of the equipment. It is the speaker’s responsibility to be in the session room and to identify themselves at the start of the scheduled onsite briefing.

CONTACT US

Iceberg Events are the appointed Conference Organisers. Please contact us with your presentation queries. 

Mika Roldan
Iceberg Events
+61 7 3876 4988 | [email protected]