IMPORTANT INFORMATION FOR PRESENTERS

Thank you for your involvement in ASAM 2019 annual conference.

We have designed this information page to communicate all information for speakers in one easy link. Save this link as a bookmark for quick and easy reference. 

KEY DATES | PRESENTER REGISTRATION | UNABLE TO PRESENT | PRESENTATION INSTRUCTIONS | HEADSHOT & BIOGRAPHY | YOUR CONFIRMED SESSION | STANDARD AUDIO VISUAL | AV REQUIREMENTS & CPD QUESTIONS | VIDEO FILES | PPT PRESENTATION | ON ARRIVAL | PROMOTION | CONTACT US

KEY DATES

Friday 12 July 2019: High-resolution (.jpeg or .png file) head shot and biography due
Friday 12 July 2019: Presenter registration due
Friday 12 July 2019: advise Conference Organisers if you can no longer present or wish to have a substitute presenter
Monday 19 August 2019: Presenter AV requirements and consent form due
Monday 2 September 2019: Copy of any video files or YouTube links due
Monday 2 September 2019: Copy of your current PowerPoint presentation (16:9 format) due
Thursday 19 – Sunday 22 September 2019: ASAM 2019 annual conference

PRESENTER REGISTRATION

Accepted oral and poster presenters and co-presenters must register and pay to attend the conference by Friday 12 July 2019 to confirm their participation as presenters. 

If you have already registered, thank you. There is no further registration action required. 

If you have not yet registered:

  • Click on the registration link below
  • When prompted for a promo code, please enter: ASAMPresenter (this will tag you as a presenter on our end and ensures you receive the earlybird rate)
  • There are no further discounts available to this registration cost
  • Accommodation can be booked via the online form.

Presenter registration includes attendance at conference sessions on Friday 20, Saturday 21 and Sunday 22 September, day catering, delegate handouts and entry to the welcome reception (Thursday 19 September) and conference dinner (Saturday 22 September).

Additional tickets to the welcome reception, conference dinner and ACAsM Cocktail Reception must be purchased separately via the online registration form.

REGISTER NOW - FULL PRESENTER REGISTRATION

UNABLE TO PRESENT/SUBSTITUTING A PRESENTER

Unable to present

If you can no longer participate as a presenter at the conference, and need to withdraw your abstract, please email Brodi Newsome via brodi@icebergevents.com.au by Friday 12 July 2019.

Substitute presenter

Note: A substitute presenter must be a co-author of your abstract. 

If you wish to nominate a substitute presenter, this request must be made by email to Iceberg Events by Friday 12 July 2019. This request will then be reviewed by the Program Committee. 

PRESENTATION INSTRUCTIONS

ORAL PRESENTATION 

POSTER PRESENTATION 

HEADSHOT AND BIOGRAPHY

We require the items below to promote your session at the conference. Please ensure you send through these items for both you and any co-presenter(s). If you submitted your biography via the online abstract submission process, we have uploaded it to the speakers page of this website and will add your photo once received

  • Headshot: high resolution headshot 
  • Biography: 80-100 word biography 
  • Please email the above items to Brodi Newsome by Friday 12 July 2019

SUBMIT HEADSHOT AND BIOGRAPHY 

YOUR CONFIRMED SESSION

Iceberg Events will notify you once the program is live and will ask you to review your session details. 

The program outline is currently available for making travel arrangements. 

VIEW PROGRAM

STANDARD AUDIO VISUAL

The room will be set with the standard items:

  • lectern and microphone
  • widescreen in 16:9 ratio (please set your slides to this size)
  • laptop PC (windows, not MAC)
  • mouse to click through presentation

To enable a seamless transition between presentations, presenters cannot use their own laptops. All slideshows will be copied onto the main presentation machine. If you have any questions, please e-mail Brodi Newsome. There will be an AV technician on-site throughout the conference to assist you.

AUDIO VISUAL REQUIREMENTS & INTERACTIVE CPD MULTIPLE CHOICE QUESTIONS

AV requirements

All presenters must complete the following form which will ask you to nominate any additional requirements, input your three CPD multiple choice questions as well as complete consent questions. 

This is a short online form which will take no longer than 3-5 minutes to complete. This must be completed by Monday 19 August 2019.

Interactive CPD multiple choice questions

All presentations will have an interactive component, and all presenters are requested to provide three CPD questions. Via a polling app, the audience will be requested to answer your questions during your presentation. The AV Technician will activate a screen allowing the audience to provide their answers via their mobile devices.

Instructions:

  • Insert three multiple choice questions at the end of your presentation
  • Insert these three multiple choice questions in the order that you provide them to us, i.e. question 1, question 2, question 3
  • Base these questions on the content that you discuss in your presentation
  • Have one slide per question, and no slides for the answer as you will be able to announce the answer once the poll closes
  • Provide your three multiple choice questions via the AV requirements form below

It is important that the three multiple choice questions are provided within the form below by Monday 19 August 2019 as Iceberg Events will populate the polling app for the audience. 

COMPLETE AV REQUIREMENTS AND CONSENT FORM 

VIDEO FILES IN YOUR PRESENTATION

If you would like to show a video within your presentation, we require all video files pre-conference (embedded files and/or YouTube/internet links) so that our AV Technical Director can download these and test them pre-conference. Please follow the upload instructions to provide these files to us by Monday 2 September 2019.

POWERPOINT PRESENTATION

A widescreen format will be used for all presentations (16:9), therefore all PowerPoint Presentations should be made in a 16:9 format. This can be found under slide size in your PPT, as this will make a considerable difference within your presentation. For your convenience, we have set up an optional PPT document for you to use as your template.

DOWNLOAD PPT TEMPLATE (WIDESCREEN 16:9)

Please submit a backup copy of your PPT slides by Monday 2 September 2019. This does not need to be the final version; however we will check your aspect ratio is correct for the screen as well as your three multiple choice questions. 

All presenters need to bring their final PPT slides with them on a USB. 

Presenters can send us their presentations in advance via Dropbox using the following link.

UPLOADING YOUR FILES

UPLOAD YOUR FILES

Follow these instructions to upload your files:

  • name your file in the following format: Session#_Firstname_Surname.pptx
  • Click on the choose files button to add your files. Once you have selected all your files [don’t forget to include any video files] fill in your name and email so we can contact you if there is an issue and click upload.
  • Don’t close your browser window until the upload has completed.

You will receive an email confirming your upload is successful. Please bring a back-up copy of your presentation with you and check in with the audio-visual technician at the rear of the conference room when you arrive at the event.

ON ARRIVAL

On arrival at the conference, please proceed to the registration desk to collect your name badge and meet with the Conference Organisers (Iceberg Events). Refer to the program page of the website to view the operating times of the registration desk. 

It is important that each speaker arrives to the conference venue with ample time to see the AV Technical Director to test your presentation. The AV Technical Director will be within the main plenary room during sessions and therefore available before the start of the day and during catering breaks to test your presentation. Please liaise with the Conference Organisers to schedule a day/time you would like to test your presentation. 

A briefing session may be held for speakers who require one at a day/time scheduled by the Conference Organisers and onsite Audio-Visual Technical Director. This is an opportunity for you to also meet with the chairperson of your session to discuss biographies and the use of the equipment. It is the speaker’s responsibility to be in the session room and to identify themselves at the start of the scheduled onsite briefing.

PROMOTION

We ask all presenters to promote your involvement in the conference. Please see available graphics for download below. If you have any other promotional requirements, please contact Iceberg Events. 

DOWNLOAD PROMOTIONAL GRAPHIC  

CONTACT US

Iceberg Events are the appointed Conference Organisers. Please contact us with your presentation queries. 

Brodi Newsome
Event Coordinator, Iceberg Events
+61 7 3876 4988
brodi@icebergevents.com.au