Sponsorship Terms and Conditions

Sponsor agreement

Completion of the sponsor agreement form does not confirm acceptance of offer. ASAM reserves the right to determine which applications are accepted. All sponsorships will be confirmed in writing by ASAM 2019 Conference Organisers, Iceberg Events.

50% of total sponsorship amount required on booking. Remainder is required by 30 June 2019 (special arrangements can be made).

All payments must be received by the due date. Failure to comply with payment terms may result in the sponsor not receiving full benefits as outlined in the package.

All sponsors’ benefits are conditional on receiving payment, and receiving artwork, goods etcetera in a timely manner and are subject to meeting publication deadlines.

Should a sponsorship benefit precede payment that benefit will no longer be available to the sponsor.

Notification of cancellation must be submitted in writing to the ASAM 2019 Conference Organisers prior to 30 June 2019 (50% of total sponsorship will apply as a cancellation fee). Cancellations made after 30 June 2019 will receive no refund.

The sponsor and/or exhibitor shall not be entitled to any refund in the event of cancellation of the sponsorship because of industrial action, blackouts or any cause outside the control of the ASAM 2019 Conference Organisers.

Trade display allocations
All trade displays will be allocated by level of investment and then on a “first come, first served” basis.

ASAM has the exclusive right to allocate trade displays available to the exhibitor and may alter the exhibition, should it prove necessary. The exhibitor’s wishes will be considered as far as possible.

The final trade area floor plan may vary resulting in trade display position changes from the original floor plan due to updated trade floor plans.

Must have current public liability insurance cover for their trade display.

Are wholly responsible for the security and safekeeping of items and staff at their trade displays.

Will be responsible for any damage to the walls or the floor of the building occupied by the trade display.

Will be responsible for any loss or damage to the trade display, partitions, electrical fittings, and lights provided for the exhibitor.

The offering and distribution of promotional materials may only take place within the immediate vicinity of the trade displays, except where expressly permitted.

Participation is entirely at the exhibitors’ risk. The exhibitor guarantees the ASAM 2019 Conference Organisers against all claims by third parties in consequence of damage caused by the exhibitor during the exhibition.

ASAM 2019 Conference Organisers
May postpone or amend the time the exhibition will be held to a more suitable time.

Shall not be held liable for any losses, damage, or injuries caused except in cases of demonstrated negligence.

No barista or coffee machines are allowed at individual trade displays in the exhibition area (excluding arrangements made for the coffee cart sponsor).

Exhibitors cannot provide any hot beverages to the ASAM 2019 Conference attendees (excluding arrangements made for the coffee cart sponsor).

Liability waiver
In the event of industrial disruptions and any other circumstances that occur that mean the ASAM 2019 Conference cannot take place, the organisers accept no responsibility for losses incurred by ASAM 2019 Conference participants, sponsors and exhibitors.

Participation in the exhibition does not imply any endorsement or approval by ASAM, and ASAM takes no responsibility in relation to the displays, product representations or promotional material of the participants. ASAM has not assessed, endorsed or approved any display, product representation or promotional material.