Exhibition Information

CHECK LIST | TRADE ALLOCATION | FLOORPLAN | FUSION EXHIBITION AND HIRE SERVICES |
FASCIA SIGNAGE | COMPLIMENTARY FURNITURE | BUMP-IN & BUMP-OUT | DELIVERY AND STOCK INFORMATION

Thank you for your upcoming involement in the Cornetts IGA Store Managers Conference 2019 to be held from 11-15 May at the Darwin Convention Centre, Darwin, NT. 

If you have any queries regarding the following information, please contact Emma Slater at Iceberg Evebnts (Conference Organisers) via emma@icebergevents.com.au or call +61 7 3876 4988. 

CONFERENCE CHECK-LIST

Make sure you are ready to attend and exhibit at the Conference by completing the below check-list, we also strongly recommend that you read the below information in its entirety. 

  • 2x Complimentary registrations complete? 
    If not, complete your registrations here by no later than Friday 1 March.
     
  • Completed and submitted the exhibitor requirements form?
    If not, please return to your registration and booth allocation newsletter and clicking the link.
     
  • Darwin Convention Centre online induction complete (compulsory)? 
    If not, please complete here by 12 April 2019. 
     
  • Completed and returned Darwin Convention Centre food and beverage sampling application form?
    If not, click here and return to exhibitor@darwinconvention.com.au by 12 April 2019.
     
  • Fascia signage form completed and returned?
    If not, please click here to be completed and returned to admin@fusiondisplays.com.au by 19 April 2019.
     
  • Exhibition booth furniture hired from Fusion Hire (if required)?
    If not, click here to place your order or contact Ellen Fisher at Fusion Hire on +61 8 8947 1990 or admin@fusiondisplays.com.au to order your furniture and more. Please note that all furniture must be ordered by 19 April 2019. See the Fusion Hire catalogue here
     
  • All exhibition electrical items have been tested and tagged?
     
  • Flights and transfers arrange to and from Darwin? 
    A reminder that flights and transfers are not included for suppliers and must be arranged at your own expense. 
     
  • Gala Awards Dinner M*A*S*H themed outfit ready?
    Get your best Hawkeye, Hot Lips or Klinger outfits ready! Don't forget you are only limited by your imagination.

 

TRADE SHOW ALLOCATION, FLOOR PLAN AND EXHIBITOR GUIDE

Please refer to your booth allocation email for your allocated booth and trade day. 

SUNDAY FLOOR PLAN

MONDAY FLOOR PLAN

TUESDAY FLOOR PLAN

All Cornetts Staff attending the conference will be split into small groups of 10-13 people and allocated 20 minutes with each supplier. You will be emailed a list of delegates and the time that they are assigned to visit your booth closer to the conference.

Please click here to download the Darwin Convention Centre's Exhibitors FAQ Guide. Please note the following requirements for bump-in at the venue: 

  • All exhibitors MUST wear closed toe shoes and high visibility vests during bump-in and bump-out periods. 
  • All exhibitors must complete an online induction before commencing bump-in (more details included under the bump-in instructions section below).
  • All electrical items must be tested and tagged prior to be brought onsite.
  • All exhibitors must apply and be approved by the venue in order to provide any food or beverage samples during the exhibition. 

Please click here to download the Darwin Convention Centre Food and Beverage Sampling Application Form. Please note that all exhibitors bringing in food and drink must apply for approval by completing, signing and returning this application form to exhibitor@darwinconvention.com.au by 12 April 2019. 

If you would like to hire anything through the venue (stand catering, IT, equipment etc) you can do so under the Exhibition Services section of their website here

 

FUSION EXHIBITION AND HIRE SERVICES

Fusion Exhibition and Hire Services has been appointed as the official supplier for the exhibition and look forward to meeting your booth equipment and furniture needs. 

Each exhibition booth is 3m x 3m octanorm structures and comes with a fascia sign, lighting and 1 x power outlet with a 4 way power board.  

Fusion Exhibition and Hire Services - Contact

Ellen Fisher 
Ph: +61 8 8947 1990
Email: admin@fusiondisplays.com.au

Please click here to view the Fusion Exhibition and Hire Services online Exhibitor Service Centre portal.

Please click here to download the Fusion Exhibition and Hire Services Exhibitor catalogue. 

Click here to download the Fusion Exhibition and Hire Services terms & conditions. 

EQUIPMENT ORDER FORM

POWER & LIGHTING ORDER FORM

 

FASCIA SIGNAGE

Your completed fascia signage order form is due by Friday 19 April 2019. Please return your completed form to Ellen Fisher via admin@fusiondisplays.com.au.

FASCIA SIGNAGE ORDER FORM

 

COMPLiMENTARY FURNITURE (BY REQUEST ONLY)

We are able to offer you 1x trestle table and 2x chairs complementary for your booth. Further to this we are able to provide chairs for the delegates in front of your stand. 

To take advantage of this offer you must request these items by completing and submitting the exhibitor requirements form. If you do not pre-request these items via the exhibitor requirements form they will not be made available to you. 

If you require any additional furniture, you may purchase this using the above Fusion Exhibition and Hire Services order forms. 

Please return to your registration and booth allocation newsletter and click the exhibitor requirements form link to complete the form and request your complimentary furniture.

BUMP-IN AND BUMP-OUT

All exhibitors are required to complete the exhibitors induction online before bumping in. This must be completed before Saturday 11 May 2019. Please click here to complete the exhibitors induction.

 

Exhibiting Sunday, 12 May 2019

Bump In: Sunday, 12 May 2019 from 6am in Hall 1
Bump Out: Sunday, 12 May 2019 from 3.50pm-5.15pm upon conclusion of the trade show
 
All booths must be set up by no later than 7.45am on Sunday for you to attend the opening session in meeting rooms 3 & 4 at 8.00am.

Your booth must be cleared by 5.15pm in time to meet for the Sunday night dinner bus transfer at 5.30pm. Please note that your booth will be used by a different supplier on Monday, 13 May so nothing can be left in your booth after 5.15pm.

 

Exhibiting Monday, 13 May 2019

Bump In: Monday, 13 May 2019 from 6am in Hall 1
Bump Out: Monday, 13 May 2019 from 12.25pm - 1.15pm upon conclusion of the trade show (if you are presenting in the first session, you may pack down during the second session provided this is discreet and quite)

All booths must be set up by no later than 7.45am on Monday in time for the trade to commence at 8.00am.

Your booth must be cleared by 1.15pm in time to meet for the Monday afternoon activity bus transfer at 1.30pm. You will be provided with a packed lunch to go. Please note that your booth will be used by a different supplier on Tuesday, 14 May so nothing can be left in your booth after 1.15pm.

 

Exhibiting Tuesday, 14 May 2019

Bump In: Tuesday, 14 May 2019 from 6am in Hall 1
Bump Out: Tuesday, 14 May 2019 from 12.25pm-1.30pm upon conclusion of the trade show

All booths must be set up by no later than 7.45am on Tuesday in time for the trade to commence at 8.00am.

 

DELIVERY AND STOCK INFORMATION AT DARWIN CONVENTION CENTRE

Delivery: all items can be delivered from Friday, 3 May 2019 (7 days prior)
Collection: all items must be collected by close of business Wednesday, 15 May 2019

All items must be clearly labelled with the exhibition delivery docket, please ensure you include your allocated booth number and assigned trade show date so that your deliveries can be moved to your booth on the day that you are exhibiting. Please ensure this label is attached to all boxes being delivered to the venue.

Click here to download the delivery docket. Please use this docket, and mark your freight appropriately as advise above.

The loading dock is open from 8.30am - 5.30pm Monday to Friday. Deliveries will not be accepted outside of these times.

Please advise Iceberg Events by completing the Exhibitor Requirements Form of any items being delivered to the venue so each item can be tracked to the Conference. Please return to your registration and booth allocation newsletter and click the exhibitor requirements form link to complete the form

 

Refrigeration Requirements 

If you are delivering product for your booth that requires refrigeration onsite please complete the exhibitor requirements form. You will need to provide stock details (product type, quantity/size and delivery ETA) to arrange this. Please return to your registration and booth allocation newsletter and click the exhibitor requirements form link to complete the form

A cool room & freezer will be available for your stock storage from 9am Friday, 10 May until 5pm Wednesday, 15 May. Please ensure your stock is delivered and collected within this time frame. 

Please ensure you label your refrigerated/frozen product clearly as requiring refrigeration/freezer along with your booth and trade show day details. Please see hotel staff or Iceberg Events staff for access.

Left-Over Stock and Samples

If you have left over stock at the conclusion of your trade day we ask that you action one of the following and advise Iceberg Events of your preferred procedure by completing the Exhibitor Requirements Form. Please return to your registration and booth allocation newsletter and click the exhibitor requirements form link to complete the form. 

  • Return courier: all items must be left within your booth packaged with signed consignment notes attached to each item.  
  • Donate: please leave items within you booth package and labelled clearly as donations, these items will then be collected by Foodbank NT.
  • Rubbish: please leave items within you booth package and labelled clearly as rubbish.
     

DELIVERY DOCKET