Poster presentation guidelines

Important note: all Standard Poster Presenters must register and pay for the conference by Thursday 28 February 2019 to confirm their participation. Refer to the Presenter Guidelines home page for more information. 



Posters are displays that present information about an innovative project, service program, research findings or new publications. Poster presentations offer an opportunity to meet people, display materials and provide a platform for informal discussion.

Poster presentations are designed to present information on display boards. Presenters can explain their material, answer questions, and have individual or small group discussions with interested participants.

Poster presenters must stay with their poster for the duration of the poster session and are encouraged to bring handouts for interested viewers.

poster display times 

All posters will be displayed for the duration of the conference (Tuesday 13 August through to Friday 16 August).  

The program encourages delegates to view posters during the catering breaks, as well as set presentations times. 

Your poster has been categorised as per the themes listed on the poster presentation webpage. Please ensure you know what theme your poster is within, as it correlates to the set presentation times outlined in the e-program. 

Accessibility - Tuesday 13 August 2019 (all posters will be displayed on this day, however theme of the day is Accessibility)
Communication - Wednesday 14 August 2019 
(all posters will be displayed on this day, however theme of the day is Communication )
Technology - Thursday 15 August 2019 (all posters will be displayed on this day, however theme of the day is Technology)
ACT - Friday 16 August 2019 (all posters will be displayed, with the theme being ACT - Accessibility, Communication, Technology)


Poster presentation sessions are outlined on the conference program. Each poster presenter has two presentation sessions on their poster theme day. They are to be next to their posters to respond to delegate enquiries. The Conference Organisers recommend the poster author be available to stand by their poster throughout the morning tea and afternoon tea breaks each day as delegates will have an opportunity to also view the posters at these times. 
















All poster presenters are responsible for the design, production, printing and transportation of their poster. 

Format: Portrait A0 (841mm wide x 1189mm high)

The layout will need to be portrait as this is the way the poster boards will be set-up at the venue.

The poster should be accessible and easy to read. Text should be of a sufficient size that it can be easily read from a distance of 1.5 meters. Use colours with good contrast.

We recommend:

  • Text: a minimum of 3cm high
  • Pictures: 300 dpi


Please include the following information on your printed poster:

  • Your title, name and affiliation
  • Co-authors
  • Disclosure and recognition of funding sources
  • Your contact details

The poster should focus on hypothesis or goal; methods; results or outcomes; conclusion; literature. You can include numbers, tables, photos, and illustrations. 

Please also clearly indicate which of the three conference streams your poster relates to.


All poster presenters must print their posters in portrait A0 (841mm wide x 1189mm high) sizing. We recommend the poster paper thickness is 100GSM or higher, or an alternative poster print option is the fabric printing that is now available through selected printers. Fabric printing is suitable for traveling with a poster. 

Please contact your print supplier to discuss your print requirements. 


how to display your poster


We recommend all poster presenters store and transport their poster in a cylindrical poster container. Your poster container should be clearly named with a label. The poster presenter is responsible for the storage of the container while the poster is being displayed. 

Display on poster boards

Authors will be directed to the poster board, and authors will need to bring their own Velcro dots to affix the poster to the display board. The Conference Organisers will not be responsible for affixing your poster. 

Display times

Putting your poster up: 

Tuesday 13 August 2019 between 3:00pm – 5:00pm 

Wednesday 14 August between 7:00am – 8:00am

Taking your poster down:

Friday 16 August from 12:30pm

Presenters are required to remove their own poster during the abovementioned time. The Conference Organisers will not be responsible for removing and/or returning posters left at the conference. Any posters left onsite at the end of the final day will be disposed of.



A digital copy of your poster in PDF format is to be emailed to Brodi Newsome by COB Thursday 18 July 2019.  A reminder email will be sent to you closer to the due date.



  • Will co-authors be listed on the poster presentation webpage? No, only presenters of your poster will be listed. Co-authors should be acknowledged on the poster.
  • When will the program be announced? The program is now available, click here to view.
  • I can no longer present, what do I do? You can submit a substitute presenter however they must be a co-author of your abstract/study. Alternatively, you can withdraw your poster from the program. Click here to view information on submitting a substitute presenter or withdrawing your abstract. 
  • Do I have to put my poster up during the poster display times? Yes, see above poster display times.
  • Can I submit a digital copy of my poster only? Your poster must be printed and brought along to the conference for display on the poster boards. 
  • How do I know what specifications to design and print my poster to? The specifications are listed above.
  • What language does my poster need to be in? The official language of the conference is English. All posters must be in English. No translation services will be available.
  • I have already registered but would like to add accommodation and/or social function tickets to my registration. Can I do this? Yes, to do this you will need to contact us via email outlining what you would like added to your registration. Please do not complete the online registration form again. Click here to view accommodation available, and click here to view social function ticket information.


Click on the link below to be redirected to the main presentation guidelines webpage.




Click here to view contact us information for presenters.