Important Sponsor & Exhibitor Information

This webpage contains important information for confirmed Conference Sponsors and Exhibitors

Important DeadlinesBooth Allocation, Bump-In & Bump-Out  |  Exhibition Supplier  | 
ANZ Stadium & Delivery Information Exhibitor Prize Draws

 

Important Deadlines

Register exhibitor staff: ASAP
Confirm fascia & furniture/equipment with Exponet: When contacted by Exponet.
Must confirm details with venue for access by: Friday 4 October 2019
Courier any booth related items to venue: 7 & 8 October 2019
Exhibitor access for bump-in: 2.00pm on Wednesday 9 October 2019
Exhibitors to be set up by: 5.00pm on Wednesday 9 October  2019
Exhibitor bump out: From 1.00pm on Friday 11 October 2019


Booth allocation, bump-in & bump-out

Booth Allocation
Your booth allocation has been sent via email. 

Click here to view the exhibition floor plan.

Booth Set Up
All exhibitors will have access to their booth from 2.00pm on Wednesday 9 October 2019 for set up. 

All booths must be completed by 5.00pm on Wednesday in time for arrival of delegates to the Welcome Reception & Trade Night occurring in the exhibition space from 5.30pm that evening.

Booth Pack Down
The exhibition will be open to delegates from the Welcome Reception & Trade Night on Wednesday evening until the conclusion of the lunch break on Friday 11 October 2019 at 1.00pm. 

All exhibitors will be able to pack down their booth at the conclusion of lunch at 1.00pm on Friday 11 October or following the conclusion of conference sessions on Friday. 

All booths must be vacated by 3.30pm as they will be dismantled by the exhibition supplier following this time. 

Exhibition Supplier

Exhibition Supplier - Exponet
Exponet are the appointed exhibition supplier for the conference and look forward to meeting your furniture and equipment needs.

Exponet has developed an Online Exhibitors Kit (OEK) for ease of ordering your exhibition requirements for the event. Exponet Exhibitor Services will forward the link, username and password for the OEK soon after you receive your exhibitor manual. Please use the OEK to complete the forms for your stand requirements, including fascia and signage, lighting and power, stand modifications, shelving, slatwall, furniture and audio visual. 

If you have any questions regarding your shell scheme booth or the OEK please contact Exponet directly.

Exponet Exhibitor Services Department
Email              esd@exponet.com.au
Phone            02 9645 7070
Fax                 02 9645 5300   
Web               www.exponet.com.au

*** Please mention the IHEA Healthcare Facilities Management Conference 2019 and your stand number 

Exponet - Custom stands 
If you are interested in your very own Custom Stand design, Exponet can help with simple and effective stand packages, custom stand packages or help to deliver your unique vision by producing a stand tailored to your specific event requirements. Please contact  

Custom Stand Sales  
Phone : 02 9645 7000
Email : info@exponet.com.au  

A 3m x 2m exhibition booth includes:

ANZ Stadium & Delivery Information

ALL EXHIBITORS MUST REGISTER THEIR DETAILS WITH ANZ STADIUM 
Please register the below information to mhairim@nsw.venueslive.com.au by 4th October 2019.

  • Name
  • Company
  • Name of Event: IHEA Conference  
  • Number of items and if a forklift is required to unload 
  • Specify whether you will access via Gate C or Loading Dock Entrance 

No details/names = no access 

All goods being delivered to the conference venue (ANZ Stadium Sydney) for your booth display must have the conference incoming delivery docket attached to each item being sent. Items without this delivery docket will not be accepted. 

DOWNLOAD venue delivery docket
 

ANZ Stadium Sydney will accept deliveries on 7th & 8th October 2019 between 8am-2pm.

Please ensure courier trucks have a tail lift feature.  

ACCESS DIRECTIONS 
Please proceed to ANZ Stadium Loading Dock Entrance located along 15 Edwin Flack Avenue, Sydney Olympic Park (photo shown on page 2). Buzz in at the boom gate and advise your name & company to security. Your name & company must be registered by 4th October 2019. No names, no entry. See above registration instructions. 

Trucks must arrive at different intervals to avoid congestion inside the stadium. A maximum of 2 trucks at a time is permitted.  Drop off only, no parking onsite. If you do not require Loading Dock Access, then please park at P1 Car Park (parking fees apply) and walk to Gate C of ANZ Stadium which is opens at 2pm and closes at 5pm.  Metered street parking is also available.

VEHICLE CIRCULATION ACROSS THE PRECINCT AREAS EXTERNAL TO ANZ STADIUM IS NOT PERMITTED AT ANY TIME WITHOUT PRIOR AUTHORISATION FROM THE STADIUM AND THE SYDNEY OLYMPIC PARK AUTHORITY – FAILURE TO ADHERE TO THIS INSTRUCTION COULD LEAD TO PENALTY NOTICES AND ASSOCIATED FINES BEING IMPOSED.

All exhibitors must be offsite by 6:30pm on 11th October. Please let the event coordinator know if you will need access to pick any additional items up on 12th October.

Loading Dock Entrance off Edwin Flack Avenue

Turn left and buzz in at intercom (ensure your name is registered to the venue prior)

Look out for your event signage inside stadium regarding parking allocation

Once parked, locate green service lift inside stadium near Bay 12, and take it up to Level 4

Service Goods Lift Specs

  • 2720 Kgs Max
  • 2.4m High
  • 2.9m Deep
  • 1.6m Wide
  • 40 person limit

Please find Customer service or IHEA representative to find your allocated space in Millennium 2/3.

Equipment Hire
ANZ Stadium does not provide equipment for hire such as chairs, tables, stools etc. Please contact the exhibition provider, Exponet, to enquire about equipment hire. 

Special Requirements/Equipment
ANZ Stadium requires written notice for use of any of the following during an event at least 4 weeks in advance:

  • Smoke or Snow machines 
  • Flammable substances 
  • Welding or cutting equipment 
  • Lasers 
  • Machinery equipment 
  • Scientific equipment etc. 

The above equipment will need to be approved by ANZ Stadium management. If your equipment is approved, then you will receive an approval email by an ANZ Stadium Representative.

Test & Tag
All electrical power cords and appliances are to be tested and tagged prior to arrival at the stadium. ANZ Stadium do not provide Test & Tag services at the stadium. We recommend contacting Testel Safety Testing Services - nsw.sales@testel.com.au. ANZ Stadium do not lend out power cords or power boards. 

Collection
If you wish to courier any items after the conference, each item must be packaged up and must have a signed consignment note attached for your courier company. Note: the venue and/or organisers will not sign consignment notes on your behalf, therefore these must be completed prior to your departure from the venue. All couriers must be arranged by the exhibitor and at the exhibitor’s expense. Please arrange for your courier to collect items from ANZ Stadium Sydney within 48hrs after the conclusion of the event.

Exhibitor Prize Draws

A great way to encourage delegates to visit your booth and to collect contact information is to run a prize draw from your display. Some prize draw options that you may wish to consider include:  

  • Business card draw: delegates must provide their business card to enter the draw. 
  • Question and answer draw: delegates must answer a question about your company to enter the draw. This question can be included on a competition form which is collected from your booth. This encourages people to find out about you! 
  • Raffle ticket draw: delegates must collect a raffle ticket from your booth to enter the draw. 

If you wish to organise and run your own prize draw please email the details of your draw and prize(s) to bella@icebergevents.com.au.