Presenter Guildelines

CONFERENCE PROCEEDINGS | IMPORTANT DATES FOR SPEAKERS | SPEAKER REGISTRATION |  
SPEAKER AUDIO VISUAL REQUIREMENTS FORM & HEADSHOT IMAGE | ORAL PRESENTATIONS |  
2 MINUTE ORAL POSTER PRESENTATION | POSTER DISPLAYS | WORKSHOPS

CONFERENCE PROCEEDINGS

All accepted abstracts will be published in the SFT-19 conference proceedings.  A selected number of abstracts will be published as short papers in the Journal of Telemedicine and Telecare online issue on 23 October 2019.

IMPORTANT SPEAKER DATES

Speaker Registration Due (acceptance on the program): Friday 5 July 2019
Invited Manuscripts (if selected for JTT special issue) due: Monday 22 July 2019
Final Abstracts and/or JJT Manuscripts due: Friday 30 August 2019
Presenter Requirements Form Due: Monday 2 September 2019
Speaker Headshot Image Due (Website/App): Monday 2 September 2019
PowerPoint Presentations Due (widescreen format 16:9): Monday 14 October 2019

Program Outline
Optional Workshops: Monday 21 October 2019
Conference Day 1 & Conference Dinner: Tuesday 22 October 2019
Conference Day 2: Wednesday 23 October 2019

SPEAKER REGISTRATION

All accepted speakers are required to register for the conference by Friday 5 July 2019 to confirm their position on the program. A program is expected to be released in July 2019.

CLICK HERE TO REGISTER AS A SPEAKER

If you do not register as a speaker by the deadline, your presentation will not be included in the conference program.

SPEAKER AUDIO VISUAL REQUIREMENTS & HEADSHOT IMAGE

All oral presenters are requested to complete and submit the AV requirements form by COB Monday 2 September 2019.

CLICK HERE TO COMPLETE SPEAKER AV REQUIREMENTS FORM 

Please send your headshot image to alice@icebergevents.com.au to accompany your speaker biography on the conference website and app. Your biography has already been collected through the abstract submission process and will be published as is on the conference website and app. Please provide your headshot image prior to Monday 2 September 2019.

ORAL PRESENTATION INSTRUCTIONS

Your Oral Presentation must be 12 minutes in length with an appropriate number of slides. All presentations must be created using Microsoft PowerPoint.

Note: PowerPoint presentations are required in 16:9 (widescreen) format. Please feel free to contact Alice Sonter via alice@icebergevents.com.au should you require assistance with ensuring your presentation is in this format. 

We request that all presentations (i.e. PowerPoint presentation) be emailed to alice@icebergevents.com.au by Monday 14 October 2019.  A reminder email will be sent to you closer to the due date.

Tips for Creating your PowerPoint Presentation

Body Text:

  • Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens
  • Font should be no smaller than 18pt
  • Align text left. Centered text is harder to read
  • Write in point form, not complete sentences
  • Include 4-5 bullet points per slide
  • Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience.

Headings:

  • Heading font should be bigger than your body text.

Colour:

  • Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

  • A chart, diagram or image can often convey much more to your audience than text
  • Don’t use low resolutions images as these can appear blurry on the screen.

Slide Timing:

  • Use 1-2 slides per minute of your presentation

For more information about PowerPoint or sample PowerPoint templates please click here.

2 MINUTE ORAL POSTER INSTRUCTIONS

ORAL

All 2 minute oral poster presentations must be no longer than 2 minutes duration and no more than 3 static slides in length.
All presentations must be created using Microsoft PowerPoint.

Note: PowerPoint presentations are required in 16:9 (widescreen) format. Please feel free to contact Alice Sonter via alice@icebergevents.com.au should you require assistance with ensuring your presentation is in this format. 

We request that all presentations (i.e. PowerPoint presentation) be emailed to alice@icebergevents.com.au by Monday 14 October 2019.  A reminder email will be sent to you closer to the due date.

Tips for Creating your PowerPoint Presentation

Body Text:

  • Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens.
  • Font should be no smaller than 18pt
  • Align text left. Centered text is harder to read.
  • Write in point form, not complete sentences
  • Include 4-5 bullet points per slide
  • Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything
  • more than that and you risk losing your audience.

Headings:

  • Heading font should be bigger than your body text.

Colour:

  • Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

  • A chart, diagram or image can often convey much more to your audience than text.
  • Don’t use low resolutions images as these can appear blurry on the screen.

Slide Timing:

  • Use 1-2 slides per minute of your presentation

For more information about PowerPoint or sample PowerPoint templates please click here.

You will also be able to provide a hard copy poster for display at the conference. Please note authors will need to bring their poster with them to the conference already printed and laminated. For more information on the poster display, please read below.

POSTER DISPLAY INSTRUCTIONS

Posters will be displayed for a part of the conference.

Posters will need to be erected by presenters in the exhibition/catering area on Tuesday 22 October, in the morning before sessions begin at 8.30am, please note that the exhibition area will be accessible from 6am.
Please bring along velcro dots in order to affix your presentations to the poster boards provided.

Posters can be removed and collected by presenters at the conclusion of sessions on Wednesday 23 October. Please note that any uncollected posters will be considered abandoned and disposed of accordingly. 

Finally, we ask that all poster presenters be near their posters during the catering breaks to be available to delegates, should they have any questions.

The posters will need to be prepared and printed in A0 size (841mm x 1189mm). The layout will need to be vertical as this is the way the poster boards will be set-up at the venue. Authors will need to bring their poster with them to the conference already printed and laminated.

Recommended Programs:

  • CorelDraw
  • Adobe Photoshop (flatten and save as a JPG or TIFF)
  • Microsoft PowerPoint
  • Adobe Illustrator (save as EPS with any fonts in outline)
  • Adobe Indesign (PRINT to PDF - not export / save as)
  • Microsoft Word

Not Recommended:

  • Microsoft Publisher
  • Microsoft Excel
  • Microsoft Visio

Tips for Creating your Poster

Resolution

  • Images should be at least 150 DPI at their printed size, please allow for this when scaling images. (For example if you creating a file at A4 size with images at 150 DPI and wanting to print at A1 size, the enlargement factor of 283% would mean that your printed DPI is approx 53 DPI.) Most images taken from the internet will be 72 DPI, which is too low for printing.

Fonts

  • Generally it is best to use only 2 – 3 fonts on a poster this will make your poster easier to read.
  • Headings are best in a font such as Arial and body text in a font like Times New Roman. It is best to use an actual Bold or Italic font rather than simply selecting bold or italic in the menu commands - these may not print as shown on the screen.
  • Font sizes will depend on how big you create your poster and how much data you have. As a general rule if you were creating a poster in A0 size you might have a heading at 70pt and body text might be at 24pt to 36pt depending on the amount of body text you have.

Colours

  • It will depend on the program you use as what range of colours you can select. Do not use Pantone Colours as these are spot colours which are not printable on many systems, in a worst case scenario Pantone colours will print as a blank white space. From a design perspective it is best to limit the number of colours on your poster to 3 to 4 colours (excluding those used in graphs).

WORKSHOP INSTRUCTIONS

Workshops will be presented on Monday 21 October 2019. Workshops are an optional ticket to delegates. Workshops will be a maximum of 1.5 hours in length and should include time for a discussion or Q&A.

All presentations must be created using Microsoft PowerPoint.

Note: PowerPoint presentations are required in 16:9 (widescreen) format. Please feel free to contact Alice Sonter via alice@icebergevents.com.au should you require assistance with ensuring your presentation is in this format. 

We request that all presentations (i.e. PowerPoint presentation) be emailed to alice@icebergevents.com.au by Monday 14 October 2019.  A reminder email will be sent to you closer to the due date.

Tips for Creating your PowerPoint Presentation

Body Text:

  • Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens.
  • Font should be no smaller than 18pt
  • Align text left. Centered text is harder to read.
  • Write in point form, not complete sentences
  • Include 4-5 bullet points per slide
  • Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything
  • more than that and you risk losing your audience.

Headings:

  • Heading font should be bigger than your body text.

Colour:

  • Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

  • A chart, diagram or image can often convey much more to your audience than text.
  • Don’t use low resolutions images as these can appear blurry on the screen.

Slide Timing:

  • Use 1-2 slides per minute of your presentation

For more information about PowerPoint or sample PowerPoint templates please click here.