Presenter Guidelines

CONFERENCE PROCEEDINGS | IMPORTANT DATES FOR SPEAKERS | SPEAKER REGISTRATION |  
HEADSHOT IMAGE | ORAL PRESENTATIONS |  2 MINUTE ORAL POSTER PRESENTATION | POSTER DISPLAYS | WORKSHOPS | PPT PRESENTATION TIPS

CONFERENCE PROCEEDINGS

All accepted abstracts will be published in the SFT-22 conference proceedings.  A selected number of abstracts will be published as short papers in the Journal of Telemedicine and Telecare online issue.

IMPORTANT SPEAKER DATES

Speaker acceptance of offer to present (for program inclusion): Friday 17 June 2022
Speaker registration due: Friday 8 July 2022
Invited Manuscripts (if selected for JTT special issue) due: Authors will be contacted individually
Speaker Headshot Image Due (Website/App): Friday 8 July 2022
PowerPoint Presentations Due (widescreen format 16:9): Wednesday 2 November 2022

SPEAKER REGISTRATION

All speakers are required to accept the offer to present by Friday 17 June to ensure inclusion in the conference program.

Speakers are required to register for the conference by Friday 8 July 2022 to confirm their position on the program. A program is expected to be released in July 2022.

CLICK HERE TO REGISTER AS A SPEAKER

If you do not register as a speaker by the deadline, your presentation will not be included in the conference program. You are able to register and request a tax invoice if you are awaiting funding to attend.

 

audio visual

The room will be set with the standard items:

  • Lectern and microphone
  • Screen in 16:9 ratio (please set your slides to this size)
  • Laptop PC (windows, not MAC)
  • Remote clicker to advance through presentation

To enable a seamless transition between presentations, presenters cannot use their own laptops. All slideshows will be copied onto the main presentation machine. There will be an AV technician on-site throughout the conference to assist you.

If you require any audio visual equipment other than what is listed above, please contact [email protected] as soon as possible.

HEADSHOT IMAGE

Please send your headshot image to [email protected] to accompany your speaker biography on the conference website and app. Your biography has already been collected through the abstract submission process and will be published as is on the conference website and app. Please provide your headshot image prior to Friday 8 July 2022.

ORAL PRESENTATION INSTRUCTIONS

Your Oral Presentation must be 12 minutes in length with an additional 3 minutes for questions at the end. There should be an appropriate number of slides for this timeframe. All presentations must be created using Microsoft PowerPoint.

Note: PowerPoint presentations are required in 16:9 (widescreen) format

We request that all presentations (i.e. PowerPoint presentation) be emailed to [email protected] by Wednesday 2 November.  A reminder email will be sent to you closer to the due date.

2 MINUTE ORAL POSTER INSTRUCTIONS

All 2 minute oral poster presentations must be no longer than 2 minutes duration and no more than 3 static slides in length.

All presentations must be created using Microsoft PowerPoint.

Note: PowerPoint presentations are required in 16:9 (widescreen) formatWe request that all presentations (i.e. PowerPoint presentation) be emailed to [email protected] by Wednesday 2 November 2022.  A reminder email will be sent to you closer to the due date.

Tips for Creating your PowerPoint Presentation

Body Text:

  • Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens.
  • Font should be no smaller than 18pt
  • Align text left. Centered text is harder to read.
  • Write in point form, not complete sentences
  • Include 4-5 bullet points per slide
  • Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything
  • more than that and you risk losing your audience.

Headings:

  • Heading font should be bigger than your body text.

Colour:

  • Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

  • A chart, diagram or image can often convey much more to your audience than text.
  • Don’t use low resolutions images as these can appear blurry on the screen.

Slide Timing:

  • Use 1-2 slides per minute of your presentation

For more information about PowerPoint or sample PowerPoint templates please click here.

You will also be able to provide a hard copy poster for display at the conference. Please note authors will need to bring their poster with them to the conference already printed and laminated. For more information on the poster display, please read below.

POSTER DISPLAY INSTRUCTIONS

Posters will need to be erected by presenters in the exhibition/catering area on Thursday 10 November from 6:30am, prior to sessions commencing at 8.30am. Please bring along velcro dots in order to affix your presentations to the poster boards provided.

Posters can be removed and collected by presenters at the conclusion of sessions on Friday 11 November. Please note that any uncollected posters will be disposed of. 

Finally, we ask that all poster presenters be near their posters during the catering breaks to be available to delegates, should they have any questions.

The posters will need to be prepared and printed in A0 size (841mm x 1189mm). The layout will need to be vertical as this is the way the poster boards will be set-up at the venue. Authors will need to bring their poster with them to the conference already printed and laminated.

Recommended Programs:

  • CorelDraw
  • Adobe Photoshop (flatten and save as a JPG or TIFF)
  • Microsoft PowerPoint
  • Adobe Illustrator (save as EPS with any fonts in outline)
  • Adobe Indesign (PRINT to PDF - not export / save as)
  • Microsoft Word

Not Recommended:

  • Microsoft Publisher
  • Microsoft Excel
  • Microsoft Visio

Tips for Creating your Poster

Resolution

  • Images should be at least 150 DPI at their printed size, please allow for this when scaling images. (For example if you creating a file at A4 size with images at 150 DPI and wanting to print at A1 size, the enlargement factor of 283% would mean that your printed DPI is approx 53 DPI.) Most images taken from the internet will be 72 DPI, which is too low for printing.

Fonts

  • Generally it is best to use only 2 – 3 fonts on a poster this will make your poster easier to read.
  • Headings are best in a font such as Arial and body text in a font like Calibri. It is best to use an actual Bold or Italic font rather than simply selecting bold or italic in the menu commands - these may not print as shown on the screen.
  • Font sizes will depend on how big you create your poster and how much data you have. As a general rule if you were creating a poster in A0 size you might have a heading at 70pt and body text might be at 24pt to 36pt depending on the amount of body text you have.

Colours

  • It will depend on the program you use as what range of colours you can select. Do not use Pantone Colours as these are spot colours which are not printable on many systems, in a worst case scenario Pantone colours will print as a blank white space. From a design perspective it is best to limit the number of colours on your poster to 3 to 4 colours (excluding those used in graphs).

WORKSHOP INSTRUCTIONS

Workshops will be presented on Wednesday 9 November 2022. Workshops are an optional ticket to delegates. Workshops will be a maximum of 1.5 hours in length and should include time for a discussion or Q&A.

All presentations must be created using Microsoft PowerPoint.

Note: PowerPoint presentations are required in 16:9 (widescreen) formatWe request that all presentations (i.e. PowerPoint presentation) be emailed to [email protected] by Wednesday 2 November 2022.  A reminder email will be sent to you closer to the due date.

Tips for Creating your PowerPoint Presentation

Body Text:

  • Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens
  • Font should be no smaller than 18pt
  • Align text left. Centered text is harder to read
  • Write in point form, not complete sentences
  • Include 4-5 bullet points per slide
  • Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience.

Headings:

  • Heading font should be bigger than your body text.

Colour:

  • Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

  • A chart, diagram or image can often convey much more to your audience than text
  • Don’t use low resolutions images as these can appear blurry on the screen.

Slide Timing:

  • Use 1-2 slides per minute of your presentation

For more information about PowerPoint or sample PowerPoint templates please click here.